Football Ticket & Parking Pass Allotments
Certain University administrators are authorized to receive football ticket and parking pass allotments. The following documents define the relevant University policies and outline a recipient's responsibilities to account for the use of the tickets and parking passes:
NOTE: When making a ticket purchase or deposit, please post the entry using your
department's default Fund, Org and Program.
Please continue to utilize Account #72402 "Allocation - Football Tickets."
2012 Season Ticket and Parking Pass Allotment Reconciliation Forms
To comply with Internal Revenue Service requirements, an allotment recipient must document the use of all allotment tickets and passes. Audit & Advisory Services has developed a user-friendly Excel spreadsheet to facilitate the completion of the reconciliation process by utilizing the functionality of Excel - essentially, entries in one worksheet will be carried forward to other worksheets and "automatically" complete the reconciliation. An example of how to enter data is provided within the downloaded file.
2012 Ticket Allotment Distribution Tracker
Now Available!
If you receive parking passes as part of your allotment, you must also complete a similar reconciliation:
2012 Parking Pass Allotment Distribution Tracker
NOTE: If you experience any difficulty downloading any of the files above,
please contact Audit & Advisory Services at 1-6616 for assistance.
Completed allotment reconciliation materials, including any deadwood tickets,
for the 2012 Season must be submitted to:
Audit & Advisory Services
201 Flanner Hall
on a weekly basis after each game per the following schedule:
Home Games: |
Submit Reconciliation Forms by: |
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Purdue |
Friday, September 14, 2012 |
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Michigan |
Friday, September 28, 2012 |
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Stanford |
Friday, October 19, 2012 |
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BYU |
Friday, October 26, 2012 |
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Pittsburgh |
Friday, November 09, 2012 |
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Wake Forest |
Friday, November 23, 2012 |
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Neutral Site Games: |
Submit Reconciliation Forms by: |
|
Miami (FL) |
Friday, October 12, 2012 |
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Away Games: |
Submit Reconciliation Forms by: |
|
Navy |
Friday, September 07, 2012 |
|
Michigan State |
Friday, September 21, 2012 |
|
Oklahoma |
Friday,November 2, 2012 |
|
Boston College |
Friday, November 16, 2012 |
|
USC |
Friday, November 30, 2012 |
The Season Ticket Summary reconciliation to the general ledger must also be submitted to Audit & Advisory Services by Friday, November 30, 2012, to ensure compliance with Internal Revenue Service tax reporting for the 2012 calendar year.
