BYLAWS OF THE
UNIVERSITY OF NOTRE DAME'S
CHAPTER OF CIRCLE K INTERNATIONAL


Article I: NAME


Section 1.

The name of this organization shall be Notre Dame Circle K, as designed by our charter, dated September 12, 1995. It shall be sponsored by the Kiwanis Club of South Bend and shall be a member club of Circle K International and the Indiana Circle K District therein, and shall also be known by its initials, "CKI".


Article II: OBJECTS


Section 1.

The objects of this club shall be: (1) To provide service to the South Bend and surrounding communities and to enhance the service experience of the club's members through social activities and leadership opportunities; (2) To provide convenient service opportunities on campus and in the community available to all students at the university; (3) To provide the opportunity for leadership training in service; (4) To cooperate with the administrative officers of the educational institution of which this club is a part; (5) To encourage participation in group activities and promote good fellowship; (6) To assist charitable causes through service, awareness, fundraising, monetary contributions, and general benevolence; and (7) encourage and promote the following ideals: (a) To give primacy to the human and spiritual rather than to the material values of life; (b) To encourage the daily living of the Golden Rule in all human relationships; (c) To promote the adoption and the application of high social, business, and professional standards; (d) To develop, by precept and example, a more intelligent, spirited and serviceable citizenship; (e) To provide through Circle K clubs a practical means to form enduring friendships, to render altruistic service, and to build better communities; and (f) To cooperate in creating and maintaining that sound public opinion and high idealism which makes possible the increase in righteousness, justice, patriotism, and good will.


Section 2.

The vision of this club shall be: Circle K is an organization that holds the promise of today's college student becoming tomorrow's leader. It exists to meet the personal needs of the individual collegian through the qualities of leadership, the rewards of service, and the unique spirit of friendship. Circle K's potential lies in its ability to positively influence those in our society who are facing ultimate personal decisions, and those who will one day create the vision of mankind for generations to come. Circle K is the embodiment of those qualities necessary to shape the future, realized in the colleges and universities of today. The vision of Circle K International is dedicated to the realization of mankind's potential.


Article III: NAME AND EMBLEM


Section 1.

Each member in good standing with this club shall be entitled to wear the official emblem and insignia of Circle K International.


Section 2.

The name, emblem, and insignia of Circle K International shall be used for only such purposes as shall be authorized by the Circle K International Board of Trustees, subject to the approval of the Internaional administrator. In no case shall they be used as a trade name or trademark, nor in a way or for a purpose that demeans or impugns the name of Circle K or Kiwanis.


Article IV: MOTTO


Section 1.

The motto of this club shall be "Live to serve, love to serve!"


Article V: CLUB MEMBERSHIP IN CIRCLE K INTERNATIONAL


Section 1.

Notre Dame Circle K should pay dues collected to Circle K International and the Indiana District of Circle K International. The club shall pay the sum of International and District dues for every member each year, with membership defined as any student who pays dues.


Section 2.

The annual dues of $600 per club must be submitted to Circle K International and $7 per person must be submitted to the Indiana District of Circle K International to maintain the status of "in good standing." This club shall submit updated membership information and the appropriate dues for each additional member that joins during the school year.


Section 3.

Any member club may resign from Circle K International provided that all financial and other obligations of such club to this organization, and its sponsoring Kiwanis club, shall have been fulfilled. If the club is incorporated, the corporation shall have been duly dissolved, and upon resolution of resignation, adopted and approved by a three-fourths (3/4) vote of the active membership of such club, the resolution shall be certified by the club's secretary and sent to the Administrator of Circle K International. Such resignation shall become effective when accepted by the Board of Trustees, and by such action of the club surrenders all rights to use the name, emblem, and other insignia of this organization. The Board of Trustees may, upon written application of such club, reinstate the club membership in Circle K International.


Section 4.

Any Circle K club whose membership in Circle K International has been terminated in any manner shall forfeit all interest in any funds or other property and all right to the use of the name, emblem or insignia of this organization.


Article VI: MEMBERSHIP AND CLASSIFICATION


Section 1.

Membership of this club shall be of two classes: (a) Any undergraduate or graduate student of good character who is officially enrolled for at least part time status at the University of Notre Dame is eligible for active membership in said club. Membership shall become inactive when a student is not in good academic standing at the University; (b) Any person, who holds membership (other than honorary) in any other Circle K Club, or (c) fulfillment of any other requirements as set forth by the club, provided that these requirements do not violate the provisions of the Constitution and Bylaws of CKI. The above stated criteria shall be met within a specific time period as set forth by the club, not to exceed one administrative year.(d) Any person, who holds membership (other than honorary) in any other Circle K Club, or other Kiwanis-Family organizations, shall not be eligible for active membership in this club; (e) Any person not otherwise eligible for active membership who has made a significant contribution to a club, campus or community may be elected an honorary member of this club for a period of one (1) year; and (f) Honorary members shall pay no dues and shall be entitled to all privileges of membership in the club with the exception of voting and holding office.


Section 2.

An active member of this club shall meet all minimum membership requirements as outlined in these bylaws and shall be entitled to all privileges of this club, including ability to run for election to the Board of Officers. The Board of Officers of this club shall review periodically the compliance of each member to the club's minimum membership requirements.


Section 3.

The criteria for students seeking membership shall include: (a) yearly payment of membership dues in the amount equal to $15; (b) attendance requirements for Circle K sponsored service hours (5 hours per semester); and (c) fulfillment of any other requirements as set forth by the club, provided that these requirements do not violate the provisions of the Constitution and Bylaws of CKI. The above stated criteria shall be met within a specific time period as set forth by the club, not to exceed one administrative year.


Section 4.

In no instance shall this club place a "maximum" limit on its membership, or have any special requirements for membership which may lead to discrimination based on race, sex, religion, disability, or sexual orientation.


Section 5.

Students who have not paid dues are welcome at all of the organization's meetings or service projects.


Article VII: SUSPENSION AND TERMINATION OF MEMBERSHIP.


Section 1.

The Board of Officers shall periodically assess the involvement of each active member. Any active member who, without excuse, fails to meet the requirements set forth by the Board of Officers shall be removed, after a semester long probationary period, from the active membership of this club.


Section 2.

Any active member who falls below the minimum scholastic standards set forth by the university may be placed on probation by the Board of Officers for a term not to exceed one semester, and/or be removed from active membership using procedures as prescribed in Article VII, Section 2 of these Bylaws.


Section 3.

Any member charged with conduct unbecoming of a Circle K member at Circle K sponsored events which may impugn or reflect unfavorably on the good name of Circle K International or Kiwanis International can be removed from active membership using procedures as prescribed in Article VII, Section 2 of these Bylaws.


Section 4.

(a) Any member of this club may resign his/her membership provided that all indebtedness to this club has been paid in full. Such resignations shall be accepted in writing by the secretary and shall become effective when accepted by the Board of Officers. (b) Membership in this club shall automatically cease on August 30 of the same calendar year following graduation, assuming the member no longer meets enrollment requirements, or when a member fails to meet enrollment, academic or membership requirements.


Section 5.

Any person whose membership in this club has been terminated in any manner shall forfeit all interest in any funds or other property belonging to the club, and the right to use the Circle K name, emblem, or other insignia.


Article VIII: OFFICERS


Section 1.

The officers of this club shall be a president, a vice president of membership, a vice president of service, a vice president of commissioners, a secretary, a treasurer, a president emeritus, a publicity officer, an electronic publicist, a historian and any other positions deemed necessary by the board. These officers shall constitute the Board of Officers for this club. All officers shall be active members in good standing with this club.


Section 2.

Elections of officers shall be held at a regularly scheduled meeting prior to the district convention in February. All officers shall assume their official duties on April 1 following their election. They shall serve for one (1) year or until their successors are duly elected and installed. The outgoing president and secretary of this club shall promptly certify to the secretary of the Indiana Circle K District and to the International Administrator the names, addresses and telephone numbers of the newly elected officers.


Section 3.

The duties of the officers shall be as follows: (a) The president will be elected by the general membership of the club and shall be the executive officer of this club and shall preside over all meetings of the club and the Board of Officers. The president must be a board member of Notre Dame Circle K prior to his/her year of service as president, who will not be a senior during said year of service. The office of president can only be held for one year, and must be able to fill the position for the entire year. The president shall present the views of the club to the district in relation to the club. As the official representative of the club, the president shall promote the growth of Circle K on the campus and within the community. The president shall cooperate fully with his/her sponsoring Kiwanis club and promote Kiwanis-Family relations. He/she will attend all board and general meetings. He/she shall act as one of the delegates of the club to the district convention, and it shall be this person's responsibility to have this club represented at the district convention by two voting delegates. He/she shall continue to be an active participant in both weekly and one-time service projects. The outgoing president, in conjunction with the Kiwanis and faculty advisors, shall make provisions for the training of the new Board of Officers prior to their installation. The president shall perform such other duties as usually pertain to the office of president. (b) The vice president of membership will be elected by the general membership of the club. His/her duties include recruiting members, ensuring the members' satisfaction with the happenings of Notre Dame Circle K, keeping a record of all members' service hours, and maintaining high attendance at general meetings. He/she will attend all board and general meetings. He/she shall continue to be an active participant in both weekly and one-time service projects. The vice president of membership, in the absence of the president, shall, along with the vice president of service and the vice president of commissioners, preside at all meetings of this club and of the Board of Officers. The vice president of membership shall also perform such other duties as usually pertain to the office, or as may be assigned by the president or the Board of Officers. (c) The vice president of service will be elected by the general membership of the club. His/her duties include organizing and maintaining service projects. He/she will attend all board and general meetings. He/she shall continue to be an active participant in both weekly and one-time service projects. The vice president of service, in the absence of the president, shall, along with the vice president of membership and the vice president of commissioners, preside at all meetings of this club and of the Board of Officers. The vice president of service shall also perform such other duties as usually pertain to the office, or as may be assigned by the president or the Board of Officers. (d) The vice president of commissioners will be elected by the general membership of the club. His/her duties include supporting, advising and directing the service commissioners to help him or her perform the aforementioned duties. He/she will attend all board and general meetings. He/she shall continue to be an active participant in both weekly and one-time service projects. The vice president of commissioners, in the absence of the president, shall, along with the vice president of membership and the vice president of service, preside at all meetings of this club and of the Board of Officers. The vice president of commissioners shall also perform such other duties as usually pertain to the office, or as may be assigned by the president or the Board of Officers. (e) The secretary will be elected by the general membership of the club and shall record minutes of the board meetings and distribute them to each of the officers within 48 hours of the meeting's adjournment; shall ensure the officers are consistently informed of their immediate and long-term tasks; shall create weekly calendars to be distributed to members at general meetings; shall attend all board and general meetings; shall maintain the club's permanent records; shall update all addresses; shall continue to be an active participant in both weekly and one-time service projects; shall be the official club correspondent; shall communicate with the International, both representatives and the office; shall order club supplies; and shall perform such other duties as pertain to this office or as may be assigned by the club president. (f) The treasurer will be elected by the general membership of the club and shall produce a budget for the club and monitor the club's transactions and financial position; shall be responsible for fundraising and adherence to the budget; shall collect and disburse member dues; shall attend all general and board meetings; shall continue to be an active participant in weekly and one-time service projects; shall maintain accurate records; shall ensure that all dues are collected by the club are sent to Circle K International and the Indiana District; shall keep the Board of Officers informed of financial strengths and weaknesses of the club; shall communicate with district officers; shall inform the sponsoring Kiwanis Club of this club's financial status; and shall perform such other duties as pertain to this office or as may be assigned by the club president. ((g) The president emeritus is the individual who served as the president of Notre Dame Circle K during the year prior to his or her service as president emeritus. His/her duties shall include relations with the South Bend Kiwanis Club, the Indiana District of Circle K Board, and the Circle K International Board. He/she shall continue to be an active participant in both weekly and one-time service projects. He/she shall serve as an advisor to the president and other board members and will attend all board and general meetings. In the absence of the president emeritus, another past officer may substitute for him/her; and shall perform such other duties as pertain to this office or as may be assigned by the club president. (h) The publicity officer will be appointed by the Board of Officers and will assist the Board of Officers in communicating the activities of the club to the members of the club and to the Notre Dame and South Bend communities. He/she shall be responsible for managing dorm representatives. He/she shall continue to be an active participant in both weekly and one-time service projects. He/she will attend all board and general meetings and shall perform such other duties as pertain to this office or as may be assigned by the club president. (i) The electronic publicist will be appointed by the Board of Officers and will assist the Board of Officers in communicating the activities of the club to the Notre Dame community and the community at large through the Notre Dame Circle K website. He/she shall continue to be an active participant in both weekly and one-time service projects. The electronic publicist will also implement any other computer applications that the Board of Officers deems necessary. He/she will attend all board and general meetings and shall perform such other duties as pertain to this office or as may be assigned by the club president. (j) The historian will be appointed by the Board of Officers and will preferably be a freshman member of CKI. The duties of the historian will include creating the club scrapbook to be submitted at Indiana District Convention in March. He/she shall continue to be an active participant in both weekly and one-time service projects. He/she will attend all board and general meetings and shall perform such other duties as pertain to this office or as may be assigned by the club president.


Section 4.

An officer may be removed for just cause from office by a vote of three-fourths (3/4) of the Board of Officers. Reasons for removal include inability or unwillingness to discharge the duties of an officer's position in a manner that is most beneficial to the organization or for any other reason that the board deems appropriate. The board will afford the officer in question the opportunity to be heard. In the event any officer should be removed from office, the officer shall be so notified in writing by the secretary.


Section 5.

In the event of a vacancy in the office of president, one of the vice presidents shall succeed to the office, to be determined by a majority vote of the entire active membership of this club present and voting at the next regularly scheduled meeting. In the event of a vacancy in any other office, a majority vote of the active membership of this club present and voting at the next regularly scheduled meeting shall elect a member in good standing to serve for the remainder of the unexpired term.


Section 6.

No elected club officer may hold a district office or an International office in addition to their club office.


Article IX: BOARD OF OFFICERS


Section 1.

The Board of Officers of this club shall consist of the elected officers, the president emeritus, the publicity officer, the electronic publicist, the historian, and any other positions deemed necessary by the Board of Officers. The faculty advisor and the Kiwanis advisor shall be non-voting, ex-officio members of the Board of Officers.


Section 2.

The faculty advisor shall be a member of the administrative or academic staff of the University of Notre Dame. The faculty advisor shall be selected by the Board of Officers. The faculty advisor shall attend as many meetings as possible and give advice and support to the Board of Officers. The faculty advisor shall serve as liaison between the club and the school administration and help to gain approval for club activities with the proper authorities when necessary. The faculty advisor shall participate as much as possible in club activities.


Section 3.

The South Bend Kiwanis club shall provide a Kiwanis Circle K representative to advise and counsel the Circle K club throughout its existence. The representative shall serve as Circle K advisor and shall be responsible to the Kiwanis club for all Circle K activities. The Kiwanis advisor shall participate as much as possible in club activities and encourage other Kiwanians to do the same.


Section 4.

The duties of the Board of Officers shall be to hold weekly general meetings; determine what constitutes a quorum; manage the business and to determine the policies of this club; to determine the nature and content of service activities in conjunction with input received from the active club membership; to plan and pursue membership recruitment and development; to maintain an operating budget and oversee disbursements of funds; to discipline members; and to perform such other duties as deemed necessary by the club, not inconsistent with the Constitution and Bylaws of Circle K International.


Section 5.

The Board of Officers of this club shall meet weekly during the school year at a time and place that it shall determine, and at such other times as the president or a majority of its voting members deem necessary.


Article X: SERVICE COMMISSIONERS


Section 1.

The vice president of commissioners will oversee multiple service commissioners each semester. Each service commissioner will be assigned to one or more weekly projects and his/her duties will include attending the project every week; arranging transportation to the project; promoting it to the general membership; acting as a liaison between the Board of Officers and the individual project; submitting the service hours completed by members at the project; and promoting the image of Circle K in the community. In order to offset costs accrued by transportation to the project, the dues owed by the commissioner will be paid by the club.


Section 2.

The president shall be empowered to appoint assistants, individuals, or special committees to help with the administrative operation of this club. All appointments shall be approved by the Board of Officers in consultation with the faculty advisor and/or the Kiwanis advisor. The President shall clearly define the responsibilities of these appointments, and their terms shall expire at the end of the administrative year, or at such time during the year when the president determines that their responsibilities have been fulfilled.


Article XI: REVENUE


Section 1.

Each member shall pay an annual dues in the amount of $15.


Section 2.

Revenue may be derived from other sources in such a manner as may be determined by the Board of Officers. The club shall not directly or indirectly engage in any activity which may impugn or reflect unfavorably on the good name of Circle K or of Kiwanis. All financial transactions are subject to the approval of the President, Treasurer, and Faculty Advisor.


Article XII: AMENDMENTS


Section 1.

These Bylaws should be reviewed annually to maintain consistency with the Standard Form for Club Bylaws, Indiana Circle K District Bylaws and the Constitution and Bylaws of Circle K International. Amendment procedure requires a two-thirds (2/3) vote at any general meeting of this club. All such amendments must be consistent with the Bylaws of the Indiana District of Circle K and the Constitution and Bylaws of Circle K International, and shall become effective only upon their approval by the Indiana Circle K District Board of Officers and the Circle K International Board of Trustees.


Article XIII: UNIVERSITY POLICY


Section 1.

When in conflict, the University of Notre Dame's policies will supersede the policies of Circle K International and Kiwanis International.


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