The University is entitled to information that will assist in the determination of a person as a qualified individual with a disability. However, all employee medical information is kept confidential and is maintained in separate medical files. The information is disclosed on a need-to-know basis only and may be disclosed to certain individuals involved in the collaborative process. Exceptions in the disclosure of medical information beyond those involved in the collaborative process include:
- Supervisors and managers may be told about necessary restrictions on the work or duties of the employee and about necessary accommodations. When supervisors are informed of an employee’s limitations and accommodations, the ADA prohibits the disclosure of the employee’s medical information to other employees.
- First aid and safety personnel may be told if the disability might require emergency treatment or special evacuation needs.
- Government officials investigating compliance with the ADA must be given relevant information on request.