JNL Research Group
University of Notre Dame
JNL Computer Policy
Computers are an integral part of our research, teaching, and
service as academics. They also require a significant amount of work
to setup and maintain.
Regarding computers, the guidelines below should be followed by
each Member of the Group:
- Group Members can reasonably expect regular physical access to at
least one Group-owned computer, and remote access to all Group-owned
computers. If such access is deemed inadequate, it is the
responsibility of the Group Member to notify JNL.
- Group Members are entirely responsible for their own backups.
- Regarding changes to Group-owned computers, the guidelines below
should be followed:
- Make significant changes to the lab computers only after checking with a
system administrator and/or JNL.
- Update all lab computers of a given class in parallel, to
maintain a consistent operating environment. The only
exception to this rule is in the case of hardware-specific
changes, e.g., scanner, Mote programming boards, GNU Radio, etc.
- Notify the Group via email when changes are made, with pointers
- Inform a system administrator and/or JNL immediately when problems
- Regarding funding for purchase of Student-owned computers, the
guidelines below should be followed by each Graduate Student in the
- During a chosen semester/summer after passing the Oral Candidacy Exam, a
Student has the option to receive extra stipend specifically
for the purchase of a computer for use exclusively by the
- This funding is a special one-time arrangement that cannot be
repeated for the Student.
- This policy holds irrespective of the Student's funding, from any
source(s), as long as the Student makes adequate progress
toward the Ph.D. degree and funding is available.
- If the Student wishes to exercise the option, s/he must notify JNL
no later than two weeks before the beginning of the
semester/summer in which the option will be exercised.
- The Student is responsible for income taxes on the UND-provided
funding as well as sales tax on the potential computer purchase.
- During the semester/summer in which the option is exercised, the
Student will receive at least one month of Candidacy Level
stipend in extra funds, distributed evenly in the
corresponding pay periods. The amount is subject to change as
the UND stipend as well as computer prices change.
- It is highly suggested that the Student purchase a laptop, in order
to better be able to take his/her PhD work along no matter the
location. But ultimately it is up to the Student to decide
what computer model and type works best for his/her needs.
- The Student is the owner of any computer equipment purchased under this
arrangement, and is thus
responsible for the upkeep, protection, and care of said
- If the desired computer is more expensive than the funding provided
by this policy, then any price difference between the desired
computer and the amountprovided by this policy will be provided by
- This policy is on an honor basis; no proof of purchase is required
to participate. But any Student who participates cannot
complain to JNL about the lack of a personal computer capable
of providing reasonable means for the Student to research and
write a dissertation.
- Draft: JNL, with input from Brian Dunn and Michael Dickens,
June 2, 2006
- Update: JNL, with input from Michael Dickens,
June 9, 2006
- Update: JNL, July 28, 2006