The Administrative Assistant coordinates administrative operations of key programs at the Kellogg Institute: The Ford Family Program in Human Development Studies and Solidarity, Undergraduate Student Programs, and Graduate Student and Visiting Fellow Programs. Working closely with the Institute’s program managers, the position assists with the management of these programs, including the management of competitions for funding, and supports the execution of program activities. This position assists the Ford Program in program administration, hosting visitors and scholars, organizing Ford Program events, communications and reporting, and donor relations. In addition, the position coordinates with the Kellogg Institute Assistant Director to assist in the administration of a variety of undergraduate programs as well as with the Program Coordinator for Graduate Student/Visiting Fellows Programs to provide administrative support to those programs. This position assists in the management of student employment for the Institute, including orienting and supervising student workers, and serves as a backup to the staff accountant for processing payments for hourly staff and student workers in Ultra-Time. As a key member of the Institute’s administrative team, the position also serves as the face of the Institute and provides general administrative support to ensure effective operation of the Institute’s activities.
We are looking for someone with a passion for service excellence who is a team player and thrives in a fast paced, roll-up-your-sleeves office environment.
Bachelor’s Degree required
The successful candidate must be able to juggle the needs of multiple managers while organizing his/her schedule to ensure priority goes to the most critical areas.
Strong interpersonal skills and service orientation.
Demonstrated initiative and ability to organize and prioritize a diverse workload in a busy environment.
Strong organizational skills in a university setting
Ability to handle multiple tasks and to respond accurately and in a timely manner to the demands of a busy office.
Excellent oral and written communication skills.
Accuracy and attention to detail.
Highest standards of confidentiality and discretion.
Ability to function as a member of a team to fulfill the team’s responsibilities.
Proficiency in the use of Internet, email, and business software (word processing, spreadsheet, database, & calendar).
Advanced typing and word processing skills (speed and accuracy).
Extensive knowledge of Macintosh computers (preferred).
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