Athletics Compliance Office | ASK BEFORE YOU ACT
NCAA regulations require that student-athletes report all sources of financial assistance other than those contained in an institutionally approved financial aid package or those which are provided by parent(s) or legal guardian(s). Examples of outside financial aid include, but are not limited to, National Merit Scholarship, High School Booster Club Scholarship, Church Scholarship, and Local Civic Club Scholarship.
Subsequent to initial full-time enrollment, all outside scholarship checks must be sent directly to the Office of Financial Aid and must be reported to Compliance on the Outside Financial Aid Form.
University of Notre Dame
A full grant-in-aid is defined as the cost of tuition, fees, room, board and required textbooks. The period of an award cannot exceed one year. Grant-in-Aid renewals are completed in the spring for continuing student-athletes on athletic scholarships. For incoming freshmen, a grant-in-aid must accompany the National Letter of Intent during the designated signing period.
Renewals/Reductions/Cancellations of Athletics Aid
Athletics scholarships may not be reduced or cancelled during the period of the award on the basis of:
Athletics-Related Financial-Aid Hearing Procedures (revised October 2010)
Notre Dame has traditionally respected and honored the impressive service and commitment of the student-athlete to the good of the broader university community. Consequently, Notre Dame has sought to protect the security and well-being of its student-athletes, including in matters pertaining to athletics-related financial aid. The cost of a Notre Dame education significantly exceeds that of many of its peers in NCAA Division I athletics. For this reason, Notre Dame has strongly discouraged reductions, cancellations, or non-renewals of athletics-related financial aid. Notre Dame typically has not considered a student-athlete’s athletic performance, contribution to the team, or injury as appropriate grounds for the reduction, cancellation, or non-renewal of athletics-related financial aid. Institutional athletics-related financial aid may be reduced or canceled during the period of the award (per NCAA Bylaw 188.8.131.52) if the student-athlete:
The administration of the Department of Athletics has treated seriously those rare cases in which reductions, cancellations, or non-renewals of athletics-related financial aid have been proposed; such cases involve student-welfare issues that warrant careful deliberation, complete fairness, and appreciation of the decision’s crucial effects on the student-athlete’s ability and desire to remain and flourish at Notre Dame.A student-athlete whose athletics-related financial aid is reduced, cancelled, or not renewed by the Director of Athletics is informed in writing by the Director of Financial Aid that he or she, upon written request to the Faculty Athletics Representative (FAR), has an opportunity for a hearing. The written request for a hearing must be received by the FAR within fifteen (15) days of the University’s written notification of the reduction, cancellation, or non-renewal of the student-athlete’s athletics-related financial aid. Upon request for an appeals hearing, the FAR will notify the student-athlete of his or her right to an Appeal Advisor. If the student-athlete notifies the FAR that he or she would like to utilize an Appeal Advisor, the FAR will choose one from a standing pool of potential Appeal Advisors. The pool will consist of the current student representative on the Faculty Board on Athletics and past members of the Faculty Board on Athletics. The Appeal Advisor must contact the student-athlete within five (5) days of being assigned.
A hearing is conducted no later than thirty (30) days after the FAR receives the written request for a hearing. The FAR appoints two non-ex officio faculty members of the Faculty Board on Athletics and a graduate student as voting members of the hearing panel. An Associate Vice President for Student Affairs or his/her designee also serves as a voting member of the hearing panel. The Director of Financial Aid or his/her designee serves both as a voting member and as the chair of the hearing panel. The sole non-voting member of the hearing panel is the Assistant or Associate Director of Athletics responsible for NCAA compliance, who serves only as a resource concerning NCAA, conference, and Department of Athletics rules and regulations for the voting members of the hearing panel and does not participate in questioning.
No later than seven (7) days prior to the hearing, the student-athlete and representative(s) of the Department of Athletics must provide to the chair of the hearing panel every document or other exhibit they plan to use at the hearing, and the names of any witnesses they intend to call and a description of the relevancy of such witnesses to the hearing. The hearing panel may refuse to hear the testimony of any witnesses not so disclosed or to consider any exhibits not so disclosed. The chair of the hearing panel promptly distributes to the other party copies of all materials submitted by each party.
At the hearing, the student-athlete appealing the decision and representative(s) of the Department of Athletics are given an opportunity to argue for or against the decision under appeal. The hearing is informal. No rules of evidence apply. Neither the student-athlete nor the representative(s) of the Department of Athletics may proceed through legal counsel at the hearing. They may, however, seek the advice of legal counsel or be represented by legal counsel outside the hearing. At the hearing, both parties are afforded a reasonable opportunity to present pertinent documentary evidence and to outline the relevance of planned witness testimony (live or written). The hearing panel may question any and all witnesses, examine documentary evidence, and summon other witnesses as it deems appropriate. The student-athlete may choose to be present for and respond to any and all witness or party testimony. If requested by the student-athlete, the Appeal Advisor may attend the hearing, but only as a resource for the student-athlete and not as a participant in questioning or testimony. Members of the Department of Athletics who were responsible for the decision under appeal may choose to appear together. Otherwise, no witness or party is present during the testimony of any other witness or party, and the hearings are open only to the hearing panel and to the parties or witnesses while they testify.
After the presentation of all the evidence and testimony, the members of the hearing panel deliberate in closed session. The hearing panel’s deliberations remain confidential unless disclosure is required by law. The hearing panel decides whether the decision under appeal was reasonable and fair, and therefore not arbitrary. The hearing panel may accept, reject, or modify the decision of the Department of Athletics. It puts forward a single vote, positive or negative, regarding the appeal. Within ten (10) days after the hearing, the chair of the hearing panel transmits a written copy of its decision to the student-athlete and to the Department of Athletics. The decision of the hearing panel is final and may not be appealed.
In a case in which the FAR and the chair of the hearing panel determine that fairness requires expediting an appeal, the FAR, the chair of the hearing panel, and the Assistant or Associate Director of Athletics responsible for NCAA compliance may agree to adjust the procedures set forth above as necessary (and only as necessary) to complete the hearing without prejudice to the parties and in conformity with NCAA rules.
Nothing in these policies and procedures prohibits or prevents the student-athlete and the Department of Athletics from resolving their dispute by mutual agreement at any time. If such an agreement is reached, the student-athlete or the Department of Athletics promptly notifies the hearing panel, in writing, and the pending review is dismissed.
Summer School Grant-in-Aid
Student-athletes receiving athletics scholarships during the regular academic
year are eligible to apply for summer school aid. Those wishing to receive
athletics aid for summer school must apply for approval through their coach during the spring semester. A committee comprised of Academic Services and the respective coaching staff
will consider the application for approval.
Federal Pell Grant
Undergraduate, degree seeking students have the opportunity to complete a FAFSA (Free Application for Federal Student Aid) on an annual basis. By doing so, some students may qualify for a Federal Pell Grant based on their calculated estimated family contribution. For example, for the 2012-13 academic year, Pell-eligible students can receive assistance up to $5,550. The Pell Grant does not count against team limits.
We cannot guarantee or predict whether a particular student will be deemed eligible for a Pell Grant; we can only encourage those with financial need to apply.
The FAFSA may be found at www.fafsa.gov. The FAFSA form should be completed on an annual basis and the IRS W-2 and 1040 are required for submission. Questions regarding the FAFSA may be directed to the Office of Financial Aid at (574) 631-6436.
ASK BEFORE YOU ACT (574) 631-9647 I ASK an NCAA Compliance
Thursday, November 4, 2010
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