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Club Funding

Each year, the Club Coordination Council allocates over $250,000 in Student Activity Fees to undergraduate clubs. The CCC has three ways to receive money from the fees:

  1. Spring Allocation
  2. Appeal Funds
  3. Winter Reallocation
    • For those that just need a little extra money, the CCC opens up allocations again in December/January for the rest of the academic year. Information will be distributed via the ClubLine Listserv List.

The allocation for clubs comes from three main sources:

For more information on how money is allocated and what forms you might need, you can also visit the website of the Financial Management Board, the Student Government group that allocates the Student Activity Fees to all of the organizations, as well as The Shirt Charity Fund.

Spring Allocations
During this major allocation period, the CCC asks clubs to complete a budget request and attend an interview in March/April to request money for the following year. More information can be found on the CCC website. Concession stands are also allocated at this time.

Club Coordination Council Appeals
The CCC maintains a contingency fund for unanticipated funding needs during the school year. After exhausting all other possible funding sources, organizations/clubs may appeal to the CCC for contingency funding. Organizations/clubs may appeal once per semester and should follow this process:

Available appeals include:

Additional Funding 
If your group’s allocation isn’t enough to carry you through the year, why not try old-fashioned asking for money? There are many ways to go about this, but here is a general process. Go to the Fundraising page for more information.

If that doesn't work, there are a number of other options.

Frequently Asked Questions

How do I use my FOAPAL Account?
All transactions should go through Student Union Treasurer’s Office. There are many ways to spend the money in your account. For more information, go to the Club Accounting section of The Source.

Are there any restrictions on how I spend my money?
There are certain guidelines, set by the Financial Management Board and the Club Coordination Council, that guide how your allocated funds can be spent. The first one relates to how much money you spend on your event. If your event or item purchased costs more than $5,000, the FMB will need to approve the expendature. Complete this form and email it to FMB at least two weeks before your event.

Student Union Fiscal Policies -
Student Union Fiscal Policies govern the way that all allocated funds to clubs and organizations are spent. The policies below are those that most frequently affect the undergraduate clubs, and are accurate as of April 25, 2010. You can find the most updated and complete policies in the Student Body Constitution.

Section 18.2. General Guidelines
Student activity fee revenue may be used for, but shall not be limited to, the following purposes―

(1) Social events, seminars, workshops, retreats, and conferences.
(2) Equipment, supplies, and materials required for the operation of student programs and activities.
(3) Travel and per diem for students and professional staff members participating in student programs and activities.
(5) Dues for institutional national charter memberships in recognized student organizations.

Section 18.4. Special Limitations.

(a) Allocated funds may not be used for the purchase of alcoholic beverages, tobacco products, or other controlled substances of any kind.
(b) Student Activity fees may not be used for charitable contributions.

(1) Charitable contributions shall include, but not be limited to, direct donations to charities or individuals, and gifts, prizes, and awards for non-students.
(2) Student Activity fees may be used to fund Notre Dame students’ participation in service work.

(A) Student Activity fees may be used to pay for the supplies and expenses involved in the activity or project, including (but not limited to) transportation and food.

(3) The net profit of a fundraising event may be donated to charity.

CCC Guidelines
Each Division has similar, but differing guidelines for clubs in their division to spend money. Go to the CCC website for a copy of your Division's Guidelines, and contact the CCC if you have any questions.