Do this first. This will allow you
and the computing staff to:
- identify the computing people responsible and the resources
needed
- understand what you expect for computing at the conference
- what infrastructure to set up at the conference in coordination
with other computing staff at SLAC
|
Contact conference-comp
first, in order to involve SCCS and other computing staff. |
N/A |
As soon as you know of the conference, months
in advance |
Have you arranged with the conference room
contact:
- whether computing equipment brought in creates any conflicts
- dates and times for moving computing equipment in and out
|
Contacts
for SLAC rooms |
|
As soon as you know of the conference, months
in advance |
Do you need talks projected from laptops or files
on a floppy disk?
Have you checked the cabling hookups for the projector?
Have you reserved the projector? For important conferences,
you may need a backup projector. |
SLAC Library has loaner projectors. |
|
Reserve or check the projector as soon as you
know of the conference |
Do you need a conference phone? |
SCCS
Help Desk has one loaner conference phone. |
|
Reserve the phone as soon as you know of the conference |
On-site:
How many people will be bringing laptops?
How many laptop users will need internet access?
For those not bringing laptops, is e-mail, telnet and web browsing
needed?
Is the ability to write files to the local C drive or to the floppy
drive needed to produce reports?
Is printing needed?
Is access to SLAC Windows file servers needed?
Is access to 'slaconly' web pages needed? |
Info on SLAC Conference
Rooms setup, other needs
contact conference-comp
|
|
A month before the conference |
Off-site:
Which is the vendor that the conference site uses?
Recommended is DHCP for workstations, fixed IP addresses for printers
supplied by vendor.
How many people need access?
Is e-mail, telnet and web browsing needed?
Is writing files to the local C drive needed?
Is access to SLAC Windows file servers needed?
Is access to 'slaconly' web pages needed? |
Contact conference-comp
|
Ask the vendor |
Few months before the conference |
How many workstations do you need?
Will the operating system and software need installing, and by whom?
Do you need to know the local workstation accounts (for NT/Linux)? |
Info on SLAC Conference
Rooms setup, other needs
contact conference-comp
|
|
Few months before the conference |
How many workstations do you need?
Will the operating system and software need re-installing, and by
whom?
Do you need to know the local workstation accounts (for NT/Linux)? |
? |
|
|
What is the software you expect (here is the SLAC
standard suite for conference NT's)?
Will some PC's have different software?
Are there any version incompatibilities (e.g., Microsoft Access 97
vs Access 2000)? |
contact conference-comp
|
|
|
Optimal answer is one. Each additional operating
system increases complexities substantially. |
contact conference-comp
|
|
|
For computers networked to the internet, files
can be exchanged as e-mail attachments. Or FTP can be used on a
common server.
For non-networked computers, make sure there is either floppy drive
or other removable media.
PC's and Macs can exchange files via PC-formatted Zip cartridges
(both will need Zip drives) or PC-formatted floppy disks.
Are there any dependencies for files within the SLAC network? |
contact conference-comp
|
|
|
What models of printers?
Are printer drivers loaded onto each workstation?
Do you need parallel port printer cables?
Are printers on fixed IP addresses, and do these printer addresses
need to be loaded onto each workstations? |
contact conference-comp
|
|
|
Do they expect to be networked?
Do they expect to print (recommended to use parallel port printer
cable)? If expected to print, do you have printer drivers for
all operating systems expected? |
Info on SLAC Conference
Rooms setup, other needs
contact conference-comp
|
|
|
At the conference do you need to access SLAC resources
behind the SLAC firewall (such as SLAC Windows files to modify papers
and talks)?
Recommended is Citrix
Windows Terminal Server client. |
? |
|
|
Who will be responsible for moving, setup and
cleanup? |
? |
|
|
- Who will be there full time at the conference as computer support
to troubleshoot network, installs, file formats, printing, projector,
etc.
- Has this person been given the local administrator or local
root accounts for the workstations to have full privilege to configure?
- Has this person been given CD's of all operating systems, service
packs, software and printer drivers, printer and network cables
to troubleshoot at conference site?
|
? |
|
This person should be identified early and involved
in from the planning stage. |
- Who is the owner or programmer for the database?
- Is database on the server?
- Does database have web interfaces?
- Does database have any passwords?
- Does database file have permissions based on SLAC accounts (not
valid outside SLAC network)?
|
McDunn
(TechPubs) and conference-comp
|
|
|
- What are the servers needed?
- What version of web browser and secure connection are needed?
|
contact conference-comp
|
|
|
What format (MS Word, TeX)? Will the software
be provided on the computers? |
TechPubs |
|
|
Is mediastream needed?
Is live streaming needed? |
contact conference-comp
|
|
|
Professional vendors who provide conference registration,
conference networking, conference computer setup may be the most
efficient way. Few people realize the amount of complex work involved
in setting up computing services for a big conference, and SLAC internal
resources are limited and not optimized for this. |
|
|
|
What tests will be done?
Will the tests be done in time to make changes?
Will tests involve verifying that network taps are active, projector,
workstations, accounts to be used, software, printing, file transfer,
file sharing, database (do tests need to include SLAC network, and
disconnected from SLAC network)?
Who is responsible for the testing and verification for sign-off? |
? |
|
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