Vouchers: cessations and surrender: cancel returned CIS24 vouchers on CIS system (A)

Construction Industry Scheme - CIS6358

Vouchers: cessations and surrender: cancel returned CIS24 vouchers on CIS system (A)

CIS6302Back to action guide menu
CIS6313Information

CANCEL RETURNED CIS24 VOUCHERS ON CIS SYSTEM

This action guide explains the steps you should take to record CIS24 vouchers surrendered to the Revenue as cancelled on the CIS system.

CAUTION

Remember that changing the status of the returned vouchers from 'Valid' will mean that they are treated by the CIS System as having been 'used'. As a result, subject to the 'Minimum Stock Level' being reached, this action may trigger the replenishment process and a further issue of vouchers. Because of this you should always bear in mind the reason for voucher cancellation and amend the subcontractor's details or Voucher Profile Band in order to prevent the automatic issue of further vouchers either in error or bearing incorrect details.

The action guide is presented in two parts as follows

  • To cancel individual vouchers, follow the steps at A below
  • To cancel a range of vouchers, follow the steps at B below

For physical cancellation of the vouchers, see the action guide listed in the menu.

A. CANCEL INDIVIDUAL VOUCHERS
1) Select `File' from the CIS Main Menu.

2) Select `Manage Vouchers' from the File Menu

3) Select `Single voucher' from the Manage Vouchers menu

You should now be at the `Voucher Serial Number' window.

4) Key in the voucher serial number for the voucher you want to cancel and click on the [OK] button

You should now be at the `View Voucher Details' window.

5) Click on the [Cancel Voucher] button.

This should take you to the `Voucher Cancellation' window.

6) Click on the 'Status' field to reveal a list of three possible statuses to change to

  • lost
  • stolen
  • spoilt

7) Click on 'Spoilt' (or other option). It should then appear alone in the box.

8) Click on the `Effective From' box and key in the date of receipt of the voucher.

9) Select the 'Reason for Cancellation' from the list provided. This action will enable the [Save] button.

10) Click on the [Save] button to store the change.
11) This action will result in the display of a final warning message confirming that the change of status is irreversible

  • Click on [Yes] to receive the message 'This change has been saved and the voucher will be cancelled overnight'.

The overnight batch process will update all the voucher and stock on hand records. This will have the effect of reducing the minimum stock level of vouchers held by the contractor and, unless there is a system stop on voucher issue, trigger automatic replenishment.

B. CANCEL A RANGE OF VOUCHERS
1) Select `File' from the CIS Main Menu.

2) Select `Manage Vouchers' from the File Menu.

3) Select `Range of Vouchers' from the Manage Vouchers menu

The `Taxpayer UTR/NINO' window should now be displayed.

4) For a sole trader or cardholder for a concern, enter the NINO or UTR. For a concern, enter the UTR of the concern.

5) Click on [OK]

If the subcontractor also acts as a contractor, you should be at the `Contractor/subcontractor Selection' window. Click on the [Subcontractor] button.

If the subcontractor is a concern with more than one cardholder, you will be presented with the `Cardholder Selection' window. Click on the cardholder to whom the vouchers were issued and click on the [OK] button.

You should now be at the `Voucher selection criteria' window.

6) Click on the CIS24 box in the `Select Voucher Type' area of the window and select the 'Y' by clicking on it.

7) Click on the [View Vouchers] button

You should now see the `List Voucher Ranges' window containing a list of ranges of vouchers issued to the subcontractor.

8) Click on the entry in the list for the vouchers you want to cancel and click on the [Cancel Range] button.

This should take you to the `Voucher Cancellation' window.

9) Click on the 'Status' field to reveal a list of three possible statuses to change to

  • lost
  • stolen
  • spoilt

10) Click on 'Spoilt' (or other option). It should then appear alone in the box.

11) Click on the `Effective From' box and key in the date on which you received the vouchers.

12) Select the 'Reason for Cancellation' from the list provided. This action will enable the [Save] button.

13) Click on the [Save] button to store the change.

14. This action will result in the display of a final warning message confirming that the change of status is irreversible

  • Click on [Yes] to receive the message 'This change has been saved and the vouchers will be cancelled overnight'.

The overnight batch process will update all the voucher and stock on hand records. This will have the effect of reducing the minimum stock level of vouchers held by the subcontractor and, unless there is a system stop on voucher issue, trigger automatic replenishment.

CIS forms
Glossary
Where am I?
Quick links index- CIS0100