Offices

President

* strong ability to relate to others and draw people together.

* moderates meeting discussions.

* represents club at official functions around campus or appoints someone else to do so.

* works with Secretary to set agendas.

* works with Treasurer on financial issues.

Vice President

* needs all the same qualifications as the president.

* essentially the "executive assistant" to the president.

* helps president stay on top of things.

Secretary

* Chief Communications Officer. Responsible for ensuring clear communication amongst members and officers.

* Records meeting minutes and disseminates this information to the parties that need to know.

* Checks LaFortune mailbox and email correspondence regularly. Communicates important info contained therein to the other officers.

* Maintains club listserv.

* Works with Treasurer to keep dues-paying membership list up-to-date. Besides names, this also includes information such as email address, grade level, dorm, and major.

* Maintains lists (e.g. lists of musicians, graphic designers / artists, multilinguals, other extracurricular activities that members partake in)

* Takes attendance at events (names, not just a head count).

* Saves hard and electronic copies of important documents so that Historian can archive.

Treasurer

* Leads board discussions on budget.

* Helps board fill out CCC and MSPS funding requests.

* Attends CCC and MSPS allocation meetings.

* Responsible for other forms of fundraising.

* Merchandising (if desired by club).

* Gets weekly updates about account balance from SAO Treasurer & updates rest of officers.

* Oversees reimbursements and other transactions to completion.

* Will also oversee the finances of "special" events such as Asian Allure

* Collects club dues and works with secretary to maintain up-to-date list of dues-paying members

Historian

* Maintains club website as substantial resource of information, past and present.

* Archives information about club activities (includes pictures).

* Works with Secretary to preserve hard and electronic copies of documents/materials/information.

* Able to advise current officers by drawing upon the collective experience of past administrations as preserved in the archives.

* Maintains storage space.

Public Relations

* Stays in touch with attitudes around campus and public perception.

* Recognizes how interpersonal relationships can affect AAA.

* Maintains relations with APAlumni, EALC, MSPS, other Asian cultural clubs, etc...

* Oversees publicity & marketing.

* Need not be a graphic designer himself/herself, but should maintain a pool of artists that can be called on when needed to do a poster.

* Other publicity and marketing besides posters, such as Facebook events, MSPS listserv, etc. (overlaps with Secretary in some regard)

* Needs to establish and maintain a reliable system to distribute publicity materials all around campus.

* Will also be in charge of marketing for "special" events such as Asian Allure.

Spiritual Comissioner

* Oversees the planning of retreats if members desire them.

* Needs to be in touch with members’ spirituality and faith traditions.

Service Comissioner

* Incorporating service or charity elements into social or cultural events.

* If members so desire, organizes pure service/charity activities not provided by other campus bodies.