The Fall Prospective Club Interest Form is Now Available.
Click here to fill out and submit your form.
The interest form is due no later than:
Monday, September 10th, 2018 at 5pm.
SAO will provide feedback via email no later than Friday, September 14th. This information will detail the next steps in the application process.
There are more than 500 recognized clubs and organizations at Notre Dame. You are encouraged to check this list of current student clubs to see if there is one with a similar purpose before submitting a prospective club interest form. Not finding a group that matches your interests? All of the details you need for submitting a prospective club proposal can be found here.
Before you begin, please consider all of the information provided below. Submitting a complete proposal for a new club is not an overnight process. The information below includes details regarding required paperwork and meetings. All of the information submitted in association with your proposal will be closely reviewed.
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Club Officers and Membership
- Only ND/SMC/HCC students may hold officer positions.
- At least half of the officers must be enrolled as students at Notre Dame (the others must be students at Saint Mary's or Holy Cross College). If your club is seeking funding from the Club Coordination Council, (CCC), a branch of the undergraduate Student Government., at least half of the officers must be Notre Dame undergraduate students.
- Clubs may not grant membership to community members, parents or alumni; this would be contradictory to the concept of a student organization.
Club Budget, Accounting, and Membership Dues
- All undergraduate clubs which intend to apply for a student activity fee allocation are required (by the Club Coordination Council, CCC) to charge a membership fee. The only exceptions to this rule are the social service clubs, which do not require a fee.
- All recognized clubs will be issued a university account, maintained through the Student Union Treasurer's office. Clubs may not have off-campus bank accounts.
- In order to receive optimal University
funding (through the CCC), undergraduate clubs should
avoid restricting their membership.
Reminders
- Recognition of clubs is at the discretion of the Director of Student Activities, Programming.
- Before final approval is granted, all prospective clubs must demonstrate that they will sustain themselves over time.
- The role of the Program Coordinator is to assist students and liaise the process of starting new clubs. Do not hesitate to contact the Student Activities Office with any questions, concerns or problems.
- There will be open office hours for students to stop by
and get assistance with the process - hours may be found here
From the Club Coordination Council, Information (CCC) on their Approval Process
Proposed clubs which meet University stipulations for recognition will continue through the process as follows:
- The Club Coordination Council (CCC) is
notified that the club meets University stipulations so that
the CCC can review the club and place the club in a
division.
- If the CCC determines that an existing
group already fulfills the purpose of the prospective club,
a reevaluation with the SAO occurs. The CCC will evaluate
potential club Constitutions, Purpose Statements, suggested
major events, and intended audience/constituency on campus
and compare these with existing clubs in their
determination.
- If the CCC determines that the club is not justified or warranted (for example: the group does not need club recognition to serve its purpose), a reevaluation with the SAO occurs.
- The CCC notifies the SAO of the club's placement within a division. The SAO notifies club officers and advisors of approval for probationary status by letter. The CCC is copied on the letter. An account with the Student Union Treasurer's Office will be set up and a netID for the group will be requested.
- The terms and expectations of new club probationary status are outlined here.
