10 Weeks Prior to Event Budget Breakdown
Set Goals
Target Audience
Complete SAOnline Request
Reserve Rooms and Rain Location
Assess Equipment/Technical Requirements
Have SAO Request Contract
8 Weeks Prior Deadlines on Tasks
Brainstorm Publicity Ideas
6 Weeks Prior Advisor/Student Activities Process Contract
Reserve Vehicle
Reserve Housing/Hotel
Process Check Request through Student Union Bookkeeper
Confirm Equipment/Technical
Reread Contracts and Contract Riders
4 Weeks Prior Begin Advertising: Newspaper, Radio, Buttons, Posters, Fliers, Table Tents, Brochures
Begin Ticket Sales
Arrange Food Service & Hospitality
Arrange Committees
Telephone Agent
Confirm Housing
2 Weeks Prior Specifics for Press Conference
Reread Contract
Confirm Payment Readiness
Confirm Crew
Full Force Advertising
Check status of SAOnline request - reply to pending questions
Day Before Dry Run of Event
Prepare Introduction
Receive Performer's Check
Check on Hospitality
Day of Event Check on Hospitality
Check on Set-Up(s)
Welcome Performer
After Event Pay Performer Immediately
Clean Up
Immediate Evaluation
Thank You's